Summary:
PII, or personally identifiable information, is collected, stored, accessed, and shared by various entities including government agencies, non-governmental organizations, and the public. Companies collect PII to better understand their customer base and tailor their products and services. The responsibility for protecting PII is shared between the organization holding the data and the individual owner of the data. Handling PII securely involves storing it in locked enclosures when not in use and limiting access to those who have an official need to know. PII data breaches often occur when information is mishandled, such as posting it on public websites.
Key Points:
1. PII is collected and shared by different levels of government, departments, agencies, non-governmental entities, and the public.
2. It is generally believed that it is the responsibility of organizations to protect PII, but consumers expect individuals to take responsibility as well.
3. Companies collect PII to identify their customer base and better understand and serve their customers.
4. Protected health information (PHI) refers to data collected by healthcare professionals during medical visits.
5. Sensitive PII should be securely stored in locked enclosures and accessed only by authorized individuals.
6. Examples of PII include social security numbers, passport numbers, driver’s license numbers, taxpayer identification numbers, and financial account numbers.
7. Mishandling of PII, such as posting it on public websites, is responsible for most data breaches.
8. Data owners are held responsible for data security and are usually considered liable for breaches.
Questions:
1. Who can collect PII?
Ans: PII can be collected by various entities including government agencies, non-governmental organizations, and the public.
2. Who is ultimately responsible for PII?
Ans: The responsibility for protecting PII is shared between the organization holding the data and the individual owner of the data.
3. Why do companies collect PII?
Ans: Companies collect PII to better understand their customer base and tailor their products and services.
4. What is PII data collection?
Ans: PII data collection refers to the collection of personally identifiable information, which can include protected health information collected during medical visits.
5. How should PII be handled?
Ans: PII should be securely handled by storing it in locked enclosures and limiting access to authorized individuals.
6. What are 5 examples of PII?
Ans: Examples of PII include social security numbers, passport numbers, driver’s license numbers, taxpayer identification numbers, and financial account numbers.
7. What is responsible for most PII data breaches?
Ans: Mishandling of PII, such as posting it on public websites, is responsible for most data breaches.
8. Who is held responsible for a data breach?
Ans: Data owners are held responsible for data security and are usually considered liable for breaches.
9. What is the purpose of collecting PII?
Ans: The purpose of collecting PII is to identify and better understand customers, enabling companies to tailor their products and services.
10. How can individuals protect their PII?
Ans: Individuals can protect their PII by being cautious about sharing it, using secure passwords, and being aware of privacy settings on online platforms.
11. How do data breaches occur?
Ans: Data breaches can occur through factors such as hacking, unauthorized access, or mishandling of PII.
12. What are the potential risks of PII data breaches?
Ans: PII data breaches can lead to identity theft, financial loss, and reputational damage for individuals and organizations.
13. What steps can organizations take to prevent PII data breaches?
Ans: Organizations can take measures such as implementing strong security protocols, conducting regular audits, and providing employee training on data security.
14. Are there any legal consequences for PII data breaches?
Ans: Depending on the jurisdiction and the specific circumstances, organizations may face legal consequences such as fines, penalties, or lawsuits for PII data breaches.
15. How can individuals exercise their rights regarding their PII?
Ans: Individuals can exercise their rights regarding their PII by contacting the organization holding their data and submitting requests for access, correction, or deletion.
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Who can collect PII
PII is stored, accessed, and shared between different levels of government, departments, agencies, non-governmental entities, and the public. For example, a potential home buyer can look up if a real estate agent is licensed or not. The Government also gathers PII for crime prevention and national security purposes.
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Who is ultimately responsible for PII
Generally, the responsibility is shared with the organization holding the PII and the individual owner of the data. That said, while you might not be legally responsible. Most consumers believe that it is your responsibility to protect their personal data.
Why do companies collect PII
With PII, you can identify your customer base and better understand those customers. And the more detailed the information you have on your customers, the better you can service that customer. You can tailor your product more closely to your market.
What is PII data collection
Protected health information (PHI) refers to data collected by healthcare professionals during medical visits. This information is used to identify the individual, diagnose them and make decisions on care. Alternatively, PHI can also stand for personal health information, but the definition remains the same.
How should PII be handled
Secure Sensitive PII in a locked desk drawer, file cabinet, or similar locked enclosure when not in use. When using Sensitive PII, keep it in an area where access is controlled and limited to persons with an official need to know. Avoid faxing Sensitive PII, if at all possible.
What are 5 examples of PII
Personal identification numbers: social security number (SSN), passport number, driver's license number, taxpayer identification number, patient identification number, financial account number, or credit card number.
What is responsible for most PII data breaches
Breaches often occur when PII or Personal Health Information (PHI) is mishandled. Examples of these types of breaches may include, but are not limited to: Posting PII on public websites.
Who is held responsible for a data breach
Data owners are held responsible for data security. For this reason, they are usually considered liable for breaches.
What happens if a company leaks PII
In this case you are dealing with personally identifiable information (PII) that is protected by law and by regulations. When a third party payroll processor leaks PII, you may face sanctions, fines and legal action by government agencies.
How do you handle PII data
Secure Sensitive PII in a locked desk drawer, file cabinet, or similar locked enclosure when not in use. When using Sensitive PII, keep it in an area where access is controlled and limited to persons with an official need to know. Avoid faxing Sensitive PII, if at all possible.
Where is PII data stored
As a general rule, PII should be stored on secure servers. If an ITS employee must temporarily store PII on his or her desktop or laptop computer, it should be encrypted and securely deleted as soon as possible.
How do I securely collect PII
Secure Sensitive PII in a locked desk drawer, file cabinet, or similar locked enclosure when not in use. When using Sensitive PII, keep it in an area where access is controlled and limited to persons with an official need to know. Avoid faxing Sensitive PII, if at all possible.
Where should PII be stored
Critical Aspects of pMDI Operation. Storage: The inhaler should be stored at room temperature in the upright position, so that the tip of the canister valve is facing down.
What are the rules for PII
Under these guidelines, PII includes (but is not limited to): Name, such as full name, maiden name, mother's maiden name, or alias. Personal identification number, such as social security number (SSN), passport number, driver's license number, taxpayer identification number, or financial account or credit card number.
What is not considered PII
PII, or personally identifiable information, is sensitive data that could be used to identify, contact, or locate an individual. What are some examples of non-PII Info such as business phone numbers and race, religion, gender, workplace, and job titles are typically not considered PII.
What is considered a PII violation
A PII breach is a loss of control, compromise, unauthorized disclosure, unauthorized acquisition, unauthorized access, or any similar term referring to situations where persons other than authorized users and for an other than authorized purpose have access or potential access to personally identifiable information, …
Who do you notify immediately of a potential PII breach
Report all cyber-related incidents involving the actual or suspected breach/compromise of PII within one hour of discovery to the United States Computer Emergency Readiness Team (US-CERT) by completing and submitting the US-CERT report at https://www.us-cert.gov/forms/report.
Who is responsible for information and data security
Data Owner
The owner is responsible for ensuring that appropriate steps are taken to protect data and for the implementation of policies, guidelines and memorandums of understanding that define the appropriate use of the data.
Who has responsibility for data protection
According to the GDPR, a business/organisation is responsible for complying with all data protection principles and is also responsible for demonstrating compliance.
How should companies deal with leaks of confidential information
Notify the authorities and seek professional help in order to comply with any legal regulations that may be applicable. In circumstances where the employee is intentionally leaking data, it is best to take a prompt action through the formal disciplinary policy.
Who should be responsible for data breaches
Often, the data owner is held liable for cloud security data breaches. However, depending on the circumstances and the evidence available, the data holder (the cloud service) may be considered responsible instead.
How PII data should be handled while working
You can encrypt the PII data using an encryption key and then save the encrypted data in the database. If a data breach happens, the data will be useless for the intruder because he or she doesn't own the encryption key. The intruder needs the encryption key to decrypt the data.
What is the difference between personal data and PII
From a zoomed-out perspective, the greatest difference between personal data and PII is that PII is often used to differentiate one person from another, while personal data includes any information related to a living individual, whether it distinguishes them from another individual or not.
How to store PII in database
Safely Store PII Data With Encryption
You can encrypt the PII data using an encryption key and then save the encrypted data in the database. If a data breach happens, the data will be useless for the intruder because he or she doesn't own the encryption key. The intruder needs the encryption key to decrypt the data.
How should PII be disposed of
Two acceptable methods for disposing of paper records containing PII are using a cross-cut shredder or placing the paper(s) in a burn bag. Do not use a recycle bin to dispose of paper records containing personal information / PII.
