1 – Summary of the article:
Data Disposal: When and How to Dispose of Data
When it comes to data disposal, irreversible destruction is crucial to ensure no chance of recovery. Paper documents can be shredded using an office shredder, and for sensitive information, a secure paper destruction service should be used. Proper data disposal reduces security risks and prevents nefarious data exploitation. Any records containing confidential information that should not be seen by others should be securely destroyed, as leaving them lying around or filing them away can put you at risk. The most reliable way to dispose of data is through physical destruction, although cloud storage poses challenges in achieving this. Researchers should ensure that cloud storage is appropriate for their specific research project. Most researchers store data for at least five years after final publication, and for re-analysis and subsequent publication, data should be kept for another five years. There are three major methods of data destruction: overwriting, degaussing, and physical destruction. Missing data can occur due to various reasons, including non-responsiveness to surveys, rare species that cannot be found or sampled, dropouts before sampling, difficulty in measurement, data entry errors, and more. Keeping data is important because it is a valuable asset that generates, acquires, saves, and exchanges information.
Questions:
1. When should data be disposed of?
2. Why is data disposal important?
3. When and how should records be destroyed?
4. How should data be destroyed?
5. How many years of data should be kept?
6. What are the three major methods of destroying data?
7. What are four reasons for missing data?
8. Why is it important to keep data?
9. What are the risks of not properly destroying end-of-life IT assets?
10. How can paper documents be securely destroyed?
11. What challenges does cloud storage pose to data destruction?
12. How long should researchers store data after final publication?
13. What are the time-frames for storing research data?
14. Can you provide examples of missing data?
15. How can data be a valuable asset?
Answers:
1. Data should be disposed of when it needs to be permanently and irreversibly destroyed with no chance of recovery.
2. Data disposal is important to prevent nefarious data exploitation and reduce security risks.
3. Records containing confidential information that should not be seen by others should be securely destroyed. Hard copies should not be left lying around, and electronic documents should not be sent to the trash or filed away in old folders.
4. The most reliable way to dispose of data is through physical destruction. However, this can be challenging or even impossible with cloud storage.
5. Most researchers store data for at least five years after final publication. If data is re-analyzed and published again, it should be kept for an additional five years.
6. The three major methods of data destruction are overwriting, degaussing, and physical destruction.
7. Four reasons for missing data include non-responsiveness to surveys, rare species that cannot be found or sampled, dropouts before sampling, and difficulties in measurement. Other reasons can include data entry errors and more.
8. Keeping data is important because it is a valuable asset that generates, acquires, saves, and exchanges information.
9. Failure to properly destroy end-of-life IT assets can lead to serious breaches of data-protection and privacy policies, compliance problems, and added costs.
10. Paper documents can be securely destroyed by using an office shredder or a secure paper destruction service bin.
11. Cloud storage poses challenges in achieving physical destruction of data, making it important for researchers to ensure that cloud storage is appropriate for their specific research project.
12. Researchers should store data for at least five years after final publication.
13. The standard time-frames for storing research data include at least five years after final publication, and an additional five years if data is re-analyzed and published again.
14. Examples of missing data can include individuals not responding to survey questions, rare species that cannot be found or sampled, dropouts before sampling occurs, data entry errors, and more.
15. Data can be a valuable asset because it generates, acquires, saves, and exchanges information that can be used for various purposes, such as research, decision-making, and innovation.
Data Disposal
When data is destroyed it must be irreversible with no chance of recovery. Paper can be shredded using an office shredder. Extra care should be taken with sensitive or confidential information and a secure paper destruction service bin used.
Why should data be destroyed
But if this isn't followed, data from such devices could end up with someone it shouldn't be. Data destruction is vital because it prevents nefarious data exploitation. Proper data disposal reduces security risks.
Cached
When and how records should be destroyed
Any records that contain confidential information that should not be seen by others should be securely destroyed. Leaving hard copies lying around, sending an electronic document to your trash, or filing it away in an old folder can put you at risk if it's not destroyed.
How should data be destroyed
The most reliable way to dispose of data is physical destruction. This will of course be much more difficult – and often impossible – to achieve where cloud storage has been used. It is therefore imperative that researchers ensure that cloud storage is appropriate for the specifics of their research project.
How many years of data to keep
Most researchers will store data for at least five years after final publication. You need to keep data for a further five years if you re-analyse data and publish again. The table below outlines the standard time-frames for storing research data.
What are the 3 major methods of destroying data
Failure to properly destroy the data on end-of-life IT assets can lead to serious breaches of data-protection and privacy policies, compliance problems and added costs. There are three main options for data destruction: 1) Overwriting, 2) Degaussing, and 3) Physical Destruction.
What are four reasons for missing data
Many reasons for missing data …People do not respond to survey (or specific questions in a survey).Species are rare and cannot be found or sampled.The individual dies or drops out before sampling.Some things are easier to measure than others.Data entry errors.Many others!
Why is it important to keep data
Why is Data Security important Data is a valuable asset that generates, acquires, saves, and exchanges for any company. Protecting it from internal or external corruption and illegal access protects a company from financial loss, reputational harm, consumer trust degradation, and brand erosion.
When should you destroy information that is not a record
You should keep information for as long as you need it and dispose of it when you no longer have a reason to keep it. You can dispose of information by destroying it, transferring it to another body or by transferring it to an archive.
What records should be kept forever
Records such as birth and death certificates, marriage licenses, divorce decrees, Social Security cards, and military discharge papers should be kept indefinitely.
Why destroy data after research
Research data may also need to be destroyed during the research where that has been specified as part of the research procedures, for example, where data is anonymised or transcribed, the unanonymised data, or original recordings, may need to be destroyed prior to the end of the project.
What is considered outdated data
Obsolete data, as the name suggests, is information that is no longer accurate or no longer in use. It might be outdated information that has been replaced.
How do you store data for 10 years
Flash drives like USBs, memory cards, and SSD drives can be applied to long-term data storage. Data written on non-volatile flash memory can last for 10 years at least. Compared with SSDs, USB flash drives and memory cards can store information permanently even if there's no power applied for long periods.
What are the five methods of destroying records
(a) For paper records containing information that is confidential or exempt from disclosure, appropriate destruction methods include burning in an industrial incineration facility, pulping, pulverizing, shredding, or macerating.
What is an example of data destruction
Physical destruction can involve shredding hard drives, smartphones, printers, laptops and other storage media into tiny pieces by large mechanical shredders. It can also involve the process of rearranging the magnetic fields on hard disk drives (HDDs) using degaussers. There are other methods as well.
How much missing data is too much
How much data is missing The overall percentage of data that is missing is important. Generally, if less than 5% of values are missing then it is acceptable to ignore them (REF).
What are the three types of missing data
Missing data are typically grouped into three categories:Missing completely at random (MCAR). When data are MCAR, the fact that the data are missing is independent of the observed and unobserved data.Missing at random (MAR).Missing not at random (MNAR).
What are the 5 importance of data
Data are critical for characterization, calibration, verification, validation, and assessment of models for predicting the long-term structural durability and performance of materials in extreme environments. Without adequate data to verify and assess them, many models would have no purpose.
What are 5 reasons why data is important
#1 For Informed Decision-Making. With real-time intelligence at their disposal, leaders can make informed decisions on the direction to take their company.#2 For Problem-Solving.#3 For Greater Understanding.#4 For Improving Processes.#5 For Understanding Behaviour.Wrap-Up.
What documents should you never destroy
Some documents should never be shredded, including adoption, citizenship, lawsuit, military, and birth certificate forms. It is up to your discretion for other documents, but there are some suggestions. Three to seven years is a good schedule for destroying tax documents.
How long should data be stored
An organization should only retain data for as long as it's needed, whether that's six months or six years. Retaining data longer than necessary takes up unnecessary storage space and costs more than needed.
What records need to be kept for 30 years
Records such as injury frequency charts and health and safety bulletins should be kept permanently. Accident reports, injury claims and settlements should be kept for 30 years. Employee insurance records should be kept for 11 years. Attendance records should be kept for seven years.
What records must be kept for 10 years
You must be able to produce receipts, invoices, canceled checks or bank records that support all expense items. You should also keep sales slips, invoices or bank records to support all income items. These records should be retained for at least 10 years after they have expired.
How long should research data be kept
Research Records must be maintained a minimum of three years after the research is completed and the study closed with the IRB. Records may need to be kept longer if other requirements apply.
How long should your data be stored
An organization should only retain data for as long as it's needed, whether that's six months or six years. Retaining data longer than necessary takes up unnecessary storage space and costs more than needed.
